Kladana provides the option to record purchases. Our procurement team uses it to receive orders from production or the warehouse. Kladana also allows us to analyze our stock and forecast raw material consumption. This helps us replenish stock on time, preventing raw material shortages and ensuring timely production.
The production manager checks the availability of materials in stock. If there aren’t enough materials, they send a purchase request to the procurement department.
When you order raw materials from manufacturing, you can use the “Supply” option that we have shown in the video above. Let’s see how the purchasing manager can work in Kladana.
In our company, we rarely order materials directly from production, as it extends the order fulfillment time. We aim to always keep enough materials in stock. To achieve this, we will use the Reorder Point feature in Kladana and the Purchasing Management report for efficient planning.
Reorder point is the minimum stock level at which the system notifies me and the purchasing department that it’s time to order more materials. I set it for each material and can monitor it in the Stock (Inventory→ Stock) report. When the stock reaches this minimum level, the system will alert both me and the purchasing team.
To supply only necessary raw materials I click on the button “Replenish Stock” and the system creates an Internal Order.
We use an Internal Order as an intermediate document to specify the required quantity for purchasing and then create a Purchase Order and a Production Order (for semi-finished products) based on it.