1. Kladana
  2. Inventory Management
  3. Inventory Control

Cost of goods

Cost in Receivings

The cost of goods is constituted by the purchasing costs of goods. In Kladana the purchasing costs are the price of goods specified in the Receiving or Stock Adjustment summed up with the overhead expenses.

The cost of goods is calculated by the FIFO method («first in — first out»). If the current stock of a product is the result of some purchases, and the product items have different purchase prices, the product items received first are sold first. In this case, it is extremely important that the date of purchase was earlier than the date of sale. Otherwise, Kladana regards it as the sale of missing products with zero cost.

Editing the purchase price in the product card does not affect the cost of goods that are already in stock.

Overhead expenses are all additional, non-production costs which are over the purchase price of a product. You can add overhead expenses in Receivings, and they increase the cost of each product commensurate with the price, weight or volume.

Cost in Shipments

Unit cost and Cost amount are indicated in Shipments. If the same products from different purchases are sold in the transaction, average unit cost is indicated as Unit cost. costs_in_shipments.png

Profit is calculated as the difference between the sale prices sum and the cost of goods sum.

If the quantity of products is highlighted in red, you are trying to sell more items than you have in stock. The cost of products is going to be lower than the real one, and the profit is going to be too high.

Manage user access to hide cost of goods in Sales transactions and in individual user reports.

Cost in Sales Returns

Sales Return transaction allows you to return goods with the same cost they had been bought, but with a new date of arrival at the warehouse. This is important to calculate profits by FIFO.

The price indicated in Sales Return is the sale price of goods. The price does not affect the cost of goods.

Cost in Transfers

If overhead expenses are indicated in Transfers, the cost of goods increases.

Cost of services

If the services you sell require upfront costs, you can specify the costs as the Costs of services. The costs of services (Unit cost, Cost amount) are displayed in Shipments and Sales Returns.

If the cost of a service is always the same, specify Purchase Price in the service card. It will be automatically indicated in the Unit cost column in the transactions.

Cost in Reports

Unit cost and Cost amount are indicated in the Stock report and in the Profit report. Unit cost is equal to the Cost amount divided by the stock.

To see the Stock report or the Profit report on a certain product in detail, click on the product row. stock_report_in_detail.png

The Stock report on a product helps you to find the transactions in which an error was made or the product price was not indicated.

The Profit report on a product helps you to find sales transactions with incorrect cost (higher than the sale price or equal to zero).

The Stock Movement report on a product shows the cost of a product in each transaction that affected the stock balance.